2024 Registration Guidelines
Category |
Start date |
End date |
Returning students |
Wednesday, 10 January 2024 |
Friday, 02 February 2024 |
First Time Entering/ New students |
Monday, 22 January 2024 |
Friday, 26 January 2024 |
DOWNLOAD FULL REGISTRATION GUIDELINES BROCHURE HERE
- You must first be admitted to a qualification
- Confirm your admission status on the website using this link: https://status.wsu.ac.za/status/statuscheck.php
Student number and PIN:
- You must have a valid student number and an activated PIN to be able to login on the online system.
- Forgot your pin or requesting a new pin? Click on link and pin shall be sent to your email address: https://status.wsu.ac.za/reset/index.php
Register Online
- To register online, click here: https://ie.wsu.ac.za/pls/prodi41/w99pkg.mi_login
- Listen to video prompts on how to register here: https://youtu.be/rP5Z3aevaKU?si=2HLE7NBW5rnErydh
Student's Responsibility
- They have registered for the correct
- They have selected and registered the correct subjects/
- They have the correct proof of
- They have a valid student card for the current
International Students
All international students must comply with the legislation of the South African Home Affairs Department.
Compulsory pre-registration clearance for International Students:
- A valid
- A valid study visa endorsed specifically for WSU to cover the duration of your study period.
- Proof of medical aid cover, registered and administered in South Africa.
- A valid asylum seeker permit, refugee identity document or permanent residence permit.
The International students’ clearance is administered through the Internationalization and Partnerships Directorate. All queries should be directed to: international@wsu.ac.za
Financial Clearance & Registration
1. NSFAS Funded Students
1.1 First time entrants (FTENs)
The University will obtain the list of FTENs approved for funding directly from NSFAS. FTENs approved for funding will be able to complete online registration after funding approval has been confirmed by the University. Students will be notified by SMS or email when they have been cleared to register.
1.2 Returning students
The University will prepare a provisional list of returning students eligible for NSFAS funding following the publication of results and/or obtain the list of returning students approved for funding by NSFAS, whichever is earlier.
1.3 Appeals
Students who are not funded and have submitted appeals will not be allowed to register until their appeal has been approved.
2. Bursary Funded students
A letter of funding applies to cases where fees are paid by a sponsor or a funder other than NSFAS. The University does not involve itself in disputes between a sponsor and beneficiary. The following shall apply to letters of funding:
• The University will only accept letters of funding from approved sponsors.
• The University reserves the right to verify the validity and authenticity of letters of funding from new sponsors. The verification of letters of funding may take up to 3 days.
• The University will request a surety / acknowledgement of debt from private companies which do not have an existing MoA with the University and or pay a deposit before nominated beneficiaries can be assisted.
• The letters of funding should be signed by a duly authorized official and on an official letterhead and should be sent directly by the funder from an official email address to bursaries@ wsu.ac.za. No letters of funding will be accepted from students. This is to prevent submission of fraudulent letters.
• The letter of funding should include contact details of the person signing the letter for verification purposes.
• Financial clearance will only be provided after the necessary verification has been completed by FAB. Students will be notified when they have been approved to register.
• Mere proof of application for a loan or bursary is NOT acceptable, nor sufficient for the purposes of registration.
• The letter of funding should indicate what is covered by the funding, e.g. tuition, residences, books, meals, international students levy, etc.
• Students with outstanding debt will be required to pay a percentage of the prior year outstanding debt as per the MIP schedule and enter into a payment agreement for the settlement of the balance of prior year debt as unless if their funder commits to settle the prior year debt.
3. Self-funded students
Self-funded students are required to pay the MIP as per the Council approved 2024 MIP schedule, unless a student has been approved to register by the Special Cases Committee. The amount payable is set out below:
Outstanding debt |
Amount payable |
Nil or credit balance |
Refer to MIP schedule |
0 – R50 000 |
Refer to MIP schedule |
+R50 000 |
Refer to MIP schedule |
Students should note that prior year NSFAS credit balances cannot be used for registration purposes. Similarly, prior year credit balances on bursary funded students cannot be used towards MIP without the written permission of the sponsor.
Students should enter into payment agreement (signing a debit order) to pay the balance of fees and prior year debt before being cleared to register.
Students will be automatically cleared to register after payments made have been receipted and allocated to the student account and the correct amount has been paid.
The payments payable are also calculated and indicated by the system.
Students eligible for NSFAS funding who do not have confirmed funding from NSFAS will be treated as self-funded students.
The MIP for residences is set out in the MIP schedule.
4. Special cases registration
The University allows some students to register without paying MIP or a % of outstanding debt following approval by the Special Cases Committee at each Campus. Quotas have been set with the maximum number of students that can be assisted through special cases.
All special cases applications should be submitted to the Campus. The Institutional Office does not process special cases applications.
5. Payment mechanisms are as follows:
Where the correct reference number and the designated banking account has been used, and payment is from FNB account or a cash deposit, financial clearance will be processed within an hour. Payments from another bank may take up to 48 hours to verify. Payments from other banks should be made at least two days prior to registration to avoid delays.
Payments by foreign students must be made in Rand and deposited into the University Bank Account. Provision should be made for bank costs – obtain guidance from enquiries.
5.1 Cash Payments
The University no longer accepts any cash payments at the cashier’s windows (for security reasons). Students are therefore requested not to attempt to make cash payments. Please note that no cash should be paid to any University official. The University will not be held liable for any loss as a result of cash paid to University officials in contravention of this notice.
5.2 Bank Deposits and Electronic Funds Transfer
Fees should be paid directly into the University bank account either by cash deposit or electronic funds transfer (EFT). The banking details to be used are:
Bank: FNB
Account name: WSU Student Fees Account Account type: Current
Account No. 52640012812
Branch code: 210521
Recipient ref: (Student number) – no spaces or extra characters
Failure to use the correct reference or making deposits into other University banking accounts will cause delays in the verification of payments made, and consequently cause delays with financial clearance.
In the event that a student has made a payment with an incorrect reference or into the incorrect bank account, students are required to send proof of payment / deposit slips and student number to studentdeposits@wsu.ac.za.
Payments by foreign students must be made in Rand and deposited into the University Bank Account. Provision should be made for bank costs.
5.3 Proof of Payment
The University does not accept proof of payments (bank deposit slips and ATM deposit slips) for financial clearance purposes to prevent fraud. Proof of payment should be retained and may need to be used to verify receipt of funds if the designated bank account or a correct reference was not used. Financial clearance will only be processed when the University has verified payments made.
5.4 Cheque, Credit Card Payments, Postal Orders and Telegraphic Postal Orders
Cheque Payments, Postal Orders and Telegraphic Postal Orders are no longer accepted as a payment method.
Debit and credit card payment facilities will be available at selected sites. Students are requested to check with the Campus finance teams at which sites the facilities will be available.
Student identity cards must always be produced at the Student Fees Accounts Section and Cashier’s Counter.
5.5 Debit order- Real pay
Students can pay registration fees, balance of fees for the year and prior year debt through a debit order arrangement.
A student will be cleared to register following approval and successful processing of a debit order mandate.
5.6 PayGate Online Payment
Students can pay registration fees and balance of fees for the year through debit or credit card on the i-enabler account. Payments will reflect immediately on student accounts. To make a payment log onto your student i-enabler account.
5.7 Acknowledgment of Debt
Students with prior year debt (including funded NSFAS students) are required to sign an AoD form including entering into a payment agreement for the payment of prior year debt through a debit order arrangement before being allowed to register. The AoD is signed on the system and should be accompanied by the following supporting documentation:
a. Copy of student card
b. Certified ID copy of the student and
c. Certified ID copies of parents or person responsible for paying fees
d. Proof of banking details
e. Surety agreement
f. Debit order mandate
Student fees will review the application and supporting documentation and should all documentation be complete the AOD will approve. Unfunded students would need to enter into a debit order agreement for the payment of fees due to the university.
6. Accommodation
There are limited places in the University residence and admis- sion to study at WSU does not guarantee a place in residences. You have to apply for residence by clicking on the link below and if unsuccessful due to not meeting minimum requirements and other criterion, you can make your own alternative arrangements. https://ie.wsu.ac.za/pls/prodi41/w99pkg.mi_login
Returning and prospective students need to apply for a residence using the link above which will allow students to show interest in accommodation for the year 2024. Then the university will allocate students to residences either on Campus or off Campus based on pre-defined criteria as set out in the Residence Allocation Policy.
Only students that are funded will be eligible for accommodation at both, WSU-owned and privately leased student accommodation, and where “students are privately funded”, or “self-funded” room allocation will be only done after registration following receipt and allocation of residence MIP.
Once the students have enrolled / registered, the system will automatically check the qualification that the student is registered for, the academic year and validate the funding status or proof of payment. Once all these have been checked, a student will be allocated a room from a list of buildings provided or residence selected according to the system configuration and Residence Allocation Policy.
It is strongly recommended that the student acknowledge the rules and confirm the allocation via the online system after which, must “check-in or collect their room keys within 48 hours” as residence space is limited.
The residence officer will approve the allocation and the student will get a system notification with an attachment which is a signed allocation approval form/letter which he/she will have to present during key collection
Students are reminded of the various policies contained in the prospectus as well as the house rules or student disciplinary code as they impact accommodation.
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